Effective Date: [November 25, 2024]

Jandoo Press values your trust and is committed to protecting your privacy. This Privacy Policy explains how we collect, use, share, and protect your personal information in connection with our services. By using Jandoo Press’s websites, applications, and other services (collectively, the “Services”), you agree to the terms outlined in this Privacy Policy.

1. Scope of This Privacy Policy

This Privacy Policy applies to all Jandoo Press Services that link to or reference this Privacy Policy. These Services include our websites, submission platforms, online journals, academic resources, events, and related offerings. Additional privacy terms or notices may apply to specific Services, and those terms will supplement this policy.

2. Information We Collect

We collect information about you in three main ways: directly from you, through third parties, and automatically via technologies.

2.1 Information You Provide

When you interact with Jandoo Press, you may provide the following types of information:

  • Contact Details: Name, email address, phone number, postal address, and affiliated institution.
  • Account Information: Usernames, passwords, and other security credentials.
  • Profile Information: Academic and professional background, research interests, ORCID ID, and photos.
  • Content Submissions: Manuscripts, articles, annotations, comments, and other uploaded materials.
  • Payment Details: Credit/debit card information or billing details for processing payments such as submission fees or journal subscriptions.
  • Communications: Messages, inquiries, or feedback sent to Jandoo Press’s support team.
  • Preferences: Your communication settings, preferred language, and alert subscriptions.

2.2 Institutional Data

If you access our Services through an institutional subscription, we may collect:

  • Institutional Details: Your institutional email address, job title, and user ID provided by your organization.
  • Subscription Usage Data: Information about your access to and use of institutional resources.

2.3 Data From Other Sources

We may supplement the data you provide with:

  • Public Sources: Academic profiles, publicly available research databases, or institutional websites.
  • Social Media: Data from platforms you authorize us to access.
  • Third-Party Services: Information from partners, publishers, or service providers assisting us in delivering our Services.

2.4 Automatically Collected Data

We collect certain data automatically when you interact with our Services, including:

  • Device Information: IP address, browser type, operating system, and device identifiers.
  • Usage Data: Pages visited, actions taken, time spent, and search queries.
  • Cookies and Tracking Technologies: To enhance user experience and track preferences. For more details, see our [Cookie Policy].

3. How We Use Your Information

We process your personal information to:

  1. Provide Services: Enable your access to and use of Jandoo Press resources, including journal submissions, manuscript reviews, and event participation.
  2. Manage Accounts: Facilitate account creation, login, and customization.
  3. Process Transactions: Handle payments, subscriptions, and orders securely.
  4. Improve Services: Analyze usage trends and feedback to enhance the functionality and content of our Services.
  5. Communicate With You: Notify you about updates, new features, or issues related to your account or submissions.
  6. Comply With Legal Obligations: Fulfill requirements under applicable laws, respond to legal processes, and ensure compliance with data protection standards.

4. Sharing of Your Information

Jandoo Press shares personal data only as necessary and in compliance with this Privacy Policy.

4.1 With Your Institution

If you access our Services through an institutional subscription, your institution may receive:

  • Details about your usage, such as articles downloaded or manuscripts submitted.
  • Aggregated or anonymized data for reporting purposes.

4.2 With Service Providers

We work with third-party vendors and service providers to:

  • Process payments.
  • Provide hosting and IT services.
  • Facilitate manuscript submissions and peer reviews.

These providers are bound by confidentiality and are authorized to use your information only as necessary to provide their services to us.

4.3 For Legal and Security Reasons

We may disclose your information:

  • To comply with legal obligations or respond to lawful requests from public authorities.
  • To investigate and prevent fraudulent activities, security breaches, or violations of our terms.

4.4 In Corporate Transactions

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of the transaction.

5. Your Choices and Rights

You have the following rights regarding your personal information:

  1. Access and Correction: Request access to the information we hold about you and make corrections to ensure accuracy.
  2. Data Portability: Request a copy of your data in a structured, commonly used, and machine-readable format.
  3. Restriction and Objection: Restrict or object to certain types of processing, such as marketing communications.
  4. Data Deletion: Request deletion of your personal information, subject to legal and contractual retention requirements.
  5. Manage Preferences: Opt out of promotional emails or update your notification settings.

To exercise your rights, please contact us at [Insert Contact Email].

6. Data Retention

We retain your information only as long as necessary to fulfill the purposes outlined in this Privacy Policy or comply with legal obligations. This includes retaining data for:

  • Providing ongoing Services, such as access to journal content.
  • Maintaining security and resolving disputes.
  • Meeting regulatory and financial recordkeeping requirements.

7. Data Security

We implement technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. These measures include:

  • Encryption of sensitive data.
  • Access controls to ensure only authorized personnel can access information.
  • Regular security audits and assessments.

8. Locations of Processing

Your information may be processed in locations where Jandoo Press operates or where our service providers maintain facilities. These locations may include regions outside your home country. We take steps to ensure your data is handled securely and in compliance with applicable laws.

9. Legal Basis for Processing

We process your personal information based on:

  • Contractual Necessity: To deliver the Services you request.
  • Legal Obligations: To comply with regulatory requirements.
  • Legitimate Interests: For business operations, such as improving our Services and protecting against fraud.
  • Consent: For specific activities where you have provided explicit consent (e.g., marketing communications).

10. Changes to This Privacy Policy

Jandoo Press may update this Privacy Policy from time to time. Any changes will be posted on our website, with an updated effective date. If significant changes are made, we will notify you directly through the Services or via email.

11. Contact Us

If you have questions, concerns, or requests related to this Privacy Policy, please contact:

Jandoo Press Privacy Team

Email: contact@press.jandoo.ac

Address: 1-53-13, Nishigahara, Kita City, Tokyo, Japan

You may also lodge a complaint with your local data protection authority if you believe your privacy rights have been violated.

12. Additional Terms for Specific Services

12.1 Journal Submissions

When submitting manuscripts to Jandoo Press journals:

  • We collect personal information, such as your name, institutional affiliation, and submission details.
  • Reviewers may access your anonymized manuscript for evaluation purposes.

12.2 Conferences and Events

When registering for a Jandoo Press event:

  • We may collect additional information, such as dietary preferences or accessibility needs.
  • This data will be used solely for event management.

Your trust is essential to us, and we are dedicated to safeguarding your personal information. Thank you for choosing Jandoo Press.